AutoACCT for OpenClaw

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An OpenClaw skill that turns a receipt image (optionally with a caption) into a structured row in a Google Sheet, with automatic HKD conversion.

Intended to be invoked manually inside OpenClaw today, and wired up to a WhatsApp webhook later.

What it does

1. Reads a receipt / invoice / payment-screenshot image via vision.
2. Extracts: date, merchant, category, amount, currency, payment method, line items, raw OCR, caption note.
3. Converts the amount to HKD at that day's ECB reference rate via frankfurter.app (free, no API key).
4. Appends one row to a configured Google Sheet (14 columns — see schema.md).
5. Replies with the row and flags any field it had to guess.

Install

Follow the 6 steps below. Takes ~10 minutes.

Step 1 — Clone the skill and install Python deps

git clone https://git.deepknow.site/Knowit/AutoACCT.git ~/.openclaw/workspace/skills/AutoACCT
pip install google-api-python-client google-auth

Step 2 — Create a Google Cloud service account

1. Open https://console.cloud.google.com/ and create a new project (e.g. autoacct).
2. In the top search bar, search Google Sheets API → click the result → Enable.
3. Left menu: IAM & Admin → Service Accounts → + Create Service Account
   • Name: AutoACCT (any name works)
   • Click Create and Continue → Done (skip the optional role step).
4. Click the new service account → Keys tab → Add Key → Create new key → JSON → Create. A .json key file will download to your browser's Downloads folder.
5. Copy the service account's email (looks like autoacct@<project>.iam.gserviceaccount.com) — you'll paste it in Step 4.

Step 3 — Move the key file out of the repo

Never leave a service-account key inside the repo directory. Move it to ~/.config/gcp/:

mkdir -p ~/.config/gcp
mv ~/Downloads/<your-downloaded-file>.json ~/.config/gcp/autoacct-sa.json
chmod 600 ~/.config/gcp/autoacct-sa.json

Step 4 — Create the Google Sheet

1. Open https://sheets.new (creates a fresh blank sheet).
2. Give it a title (e.g. AutoACCT Expenses).
3. Note the tab name at the bottom-left — default is Sheet1 (English UI) or 工作表1 (Chinese UI). Write it down, you'll need the exact string in Step 5.
4. Click cell A1, then paste this one line (the tabs split the headers across A–N automatically):

   Date	Merchant	Category	Amount	Currency	Amount (HKD)	FX Rate	FX Date	Payment Method	Line Items	Raw OCR	Note	Receipt	Logged At
   

5. Click Share (top right) → paste the service-account email from Step 2 → role Editor → Send (you can uncheck "Notify people").
6. Copy the Sheet ID from the URL — it's the long string between /d/ and /edit: https://docs.google.com/spreadsheets/d/1abc...xyz/edit

Step 5 — Write config.json

cd ~/.openclaw/workspace/skills/AutoACCT
cp config.example.json config.json

Open config.json in your editor and fill in sheet_id and worksheet with the values from Step 4:

{
  "sheet_id": "1abc...xyz",
  "worksheet": "Sheet1",
  "service_account_path": "~/.config/gcp/autoacct-sa.json",
  "hkd_fx_provider": "frankfurter"
}

⚠️ Common pitfall: if your Google Sheets UI is in Chinese, the default tab is named 工作表1 (not Sheet1). Put "worksheet": "工作表1" exactly. A mismatched tab name throws HTTP 400: Unable to parse range.

Step 6 — Sanity check

echo '{"date":"2026-04-20","merchant":"TEST","category":"Other","amount":1,"currency":"HKD","amount_hkd":1,"fx_rate":1,"fx_date":"2026-04-20"}' | python3 ~/.openclaw/workspace/skills/AutoACCT/scripts/append_row.py

Success looks like: OK 'Sheet1'!A2:N2 and a new row appears in the sheet. Delete the TEST row when you're done.

If you hit an error, see scripts/setup.md for the longer reference.

Use

In an OpenClaw session, drop a receipt image in and say "log this" (or similar). The skill auto-triggers on receipt-image requests — no slash command needed.

Caption is optional; use it to add context (payment method, split, category hint, free-text note).

Files

File	Purpose
SKILL.md	Entry — OpenClaw reads this to invoke the skill
categories.md	Fixed category list (14 categories)
schema.md	Google Sheet column order (A–N)
config.example.json	Template → copy to config.json (gitignored)
scripts/fx_convert.py	Currency → HKD via frankfurter.app
scripts/append_row.py	Writes one row to Google Sheets
scripts/setup.md	One-time setup steps

Roadmap

• WhatsApp webhook layer (Meta Cloud API or Twilio) so images can be sent from a phone.
• Optional Google Drive upload so the Receipt column becomes a clickable image link.
• Monthly summary script (totals by category, currency breakdown).

License

Private — internal use.